The invoices should be mailed from the supplier to the Controller’s Office, P.O. Box 7238, Tallahassee, FL 32314 or email invoices to: This email address is being protected from spambots. You need JavaScript enabled to view it.

Please make sure invoice is attached.

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The easiest way to see if a voucher has been paid is to go to Voucher Inquiry.

Navigation: Accounts Payable> Review Accounts Payable Info > Vouchers > Voucher Enter Voucher ID or Supplier Name> Search>

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Select Payment Information from Action Drop Down for Voucher

 

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Payment Reference ID is the check number and Payment Date is the date the check was printed.

 

Use the Web option within eProcurement

Navigation: eProcurement --> Requisition

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3. The Create Requisition page will load.
4. Select Staples Supplier beneath Web option.

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5. Search for the items you would like to purchase.

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6. Update quantity as required and Add to basket.

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7. You may continue to shop or checkout.

Note:

  • Quick Order: Enter the Item Number and quantity and click Add
  • Enter Several Items: Allows you to enter up to 20 items at once.
  • Search: Look for an item by Staples Item Number or Keyword and click Search. Search will display a summary of matching categories and the top ranking items in each category that match your criteria. Choose a category or brand or go directly to an item. You can also narrow your results by Recycled or Minority-and/or Women-Owned Business Enterprise products. You will also be able to select Show Images to view products or, if you prefer, Hide Images to display text only
  • Ink & Toner Finder: Helps you find refills and supplies for your business machines.

8. Select Submit Order

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9. The system will return you to the Checkout – Review and Submit page.

10. You have the option to Save for Later or Save and Submit.

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11. After saving, make a note of the Requisition:  0000149909

12. The requisition will continue through the workflow process for budget checking and approval.

Please see the Procurement Services page for Policies Procedures and guidelines: http://www.famu.edu/index.cfm?Purchasing

If you can’t find your requisition, use the search fields to expand or narrow your search. Once you locate your requisition, use the small triangle to the left of the requisition ID to expand the requisition and from there, you can look up approvals, PO statuses and invoice payments whichever is eligible.

eProcurement >> Manage Requisitions.

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3. Enter your desired search criteria and select Search.

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The search results will display.

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4. Select the small triangle to the left of the requisition ID to expand the requisition and from there, you can look up approvals, PO statuses and invoice payments whichever is eligible.

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Navigation   eProcurement --> Requisition --> Special Requests --> Select Look up --> Enter Supplier Name --> Click Find

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