You can use Outlook Web App to assign 'read/write/modify' permissions to your calendar. When you grant permissions to your calendar with someone inside your organization (FAMU), they will be able to add it directly to their calendar view in Outlook or Outlook Web App. People outside your organization will be sent a URL that they can use to view your calendar.

Important: This document covers 'Editor -read/write/modify' permission levels only. If you are looking to grant someone 'read' permissions only, use the following document: Outlook Web App - assign 'read' permissions to your calendar.
The following topics are covered:

  • Permission Levels
  • Assign permissions
  • Modify permissions

Permission Levels

Editor: Provides Assignee with read/write/modify access.
Delegate: A delegate can also be selected to receive calendar notifications/requests/invitations. By default, 'Delegates' cannot view/modify events set to Private. You do have the option to grant the delegate the ability to view (full details) Private events.
Important Notes:

  • The "Availability Only" (free/busy) permission levels are the automatic default permission levels for all accounts.
  • Assigning permission levels between Outlook and the Outlook web app are not consistent. The terms and levels one can choose from to assign to others are not consistent between Outlook Web App and Outlook. If you are working in a multi-client environment, it is recommended to assign all permissions using Outlook Web App.
  • Users will not be able to assign "None" as a permission level within the Outlook Web App. "None" can only be set as a permission level within Outlook client versions and must be set at the default level (global). The "None" permission level cannot be applied to individuals within Office 365.

Assign Permissions

  1. Log into Office 365 account via Outlook Web App (OWA).
  2. Open the app launcher tool in the top left of your Outlook Web App window as shown below.

OneDriveAppLauncher

  1. Select calendar from the list of available apps.

OneDrive AppListing

  1. At the top right corner of the calendar view, select Share.

Description: Assign Full Details

  1. There are two ways to find/select a user:

Using the contacts and directory function

    • Type the name or email address of the person you want to share your calendar with in the Share with box.
    • Click Search Contacts & Directory.
    • Select the appropriate user from the matching entries drop-down list by clicking on them.

Using their full email address

    • Type the full email address of the person you want to share your calendar with in the Share with box.
    • Click Use this address below the "Share with" field.
  1. After you've added who you want to share your calendar with, select either "Editor" or "Delegate" from the drop-down menu next to their name.

Description: Assign Permissions

    • If you are assigning 'Delegate' permissions, you also have the ability to grant access to your private events. To set this option, place a check mark within the "Allow viewing of private appointments" box.
    • If you want to modify the default notification settings, use the modify permission steps below.
  1. You can edit the Subject if you want.
  2. By default, your primary calendar will be shared. If you have created other calendars, you can select one of them to share instead.
  3. After you've finished adding people to share with, setting their access levels, and choosing which calendar to share with them, select Send. If you decide not to share your calendar right now, select Discard.

Description: Send-Discard
Notes

  • Each person will receive an email message telling them that you've shared your calendar with them. People inside your organization (FAMU) will have two links on the invitation - one to add your calendar to their calendar view, and another to share their calendar with you. People outside of your organization will receive a URL that they can use to view your calendar.
  • Calendar items marked Private are always protected. Anyone you share your calendar with will see only the time of items marked Private, and not the subject, location, or other details. Users have an option to allow those with 'Delegate' access to see the details of private events. This option is set in the "Permissions" page and will only appear for those who have been assigned delegate access.

Modify permissions

  1. Log into Office 365 account via Outlook Web App (OWA).
  2. Open the app launcher tool in the top left of your Outlook Web App window as shown below.

Description: app launcher icon

  1. Select calendar from the list of available apps.

Description: app launcher - select calendar

  1. Right-click the calendar you want to modify. Or, if you're using a touchscreen device, touch and hold the calendar name.
  2. Select Permissions from the sub-menu.

Description: Publish With Anyone

  1. Use the drop-down menu next to the user you want to modify and select the appropriate permission level.
    • If you are assigning 'Delegate' permissions, you also have the ability to grant access to your private events. To set this option, place a check mark within the "Allow viewing of private appointments" box.
    • If you want to modify the default notification settings for your delegate(s), within the "GLOBAL DELEGATE OPTIONS" section, select the desired option.

Description: Modify Permissions

  1. Select Save. This will save your settings and return you to your calendar screen.

Description: Save-Discard

 

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